The following resources are available for exhibitors/buskers that are registered to particpate (details are subject to change):

• Malvern Science in the Park (Saturday 26th June 2021) at Priory Park, Great Malvern: 
  • Exhibitor Notes - logistics, setting up, tearing down and other important information
  • Layout - will be available nearer the time / on the day in the programme
  • General Risk Assessment - for your info, please read
  • Risk Assessment template - if you don't have your own risk assessment, you can use our template as a basis
  • Event flyer - do please pass on the details of this event to others in your network.

If you use Twitter, please follow us (and we'll follow you back if we are not already doing so) and spread the word mentioning @festivalofinnov and/or the hashtag #InnovateMalvern #ScienceInPark. And if you use Facebook, please like our page, add some comments or refer to us in your posts.

Some further notes about COVID-19

The event will be in-person and outside in the open air with precautins in place. The risk assessment highlights many considerations about COVID-19, but in addition please note the following:

• Please bring disinfectant wipes to enable you to regularly wipe down your table, area, exhibits, etc
• Please bring hand sanitiser for regular use by those on your stand, and also visitors to your stand
• Please consider providing and wearing masks on your stand, all or some of the time, as you will be interacting with different people during day
• We will also ensure there are hand sanitiser stations around the event and disinfectant wipes at the registration desk
• Please consider how you will prevent over-crowding at your stand, allowing people to stay in their family groups and move on to the next area
• Please think about arranging your tables and exhibits to enhance social distancing between you and visitors to your stand, and consider bringing additonal rope, stakes or cones to help mark out space.
• We will space exhibitors out more than usual and provide some additional marshals, routing informtion, and social distancing information around the park.
• Please also consider how you will arrive and leave the event in a COVID-safe way, for example if you are planning to share vehicles or using public transport

The Step 4 Easing of Restrictions 

As the Step 4 easing of restrictions scheduled for 21st June 2021 will be delayed we are now following the guidance and regulations that remain in place for the current (Step 3) situation is:

• "outdoor events can commence from Step 3, subject to meeting COVID-secure requirements including social distancing.” 
• Social contact limits for permitted organised gatherings will be:  Outdoors - 30 people.  
• Capacity cap:  4,000 people or 50% of a site or venue’s capacity, whichever is lower at outdoor events.  
• "caps refer to the event attendees only. Staff, workers and volunteers are covered by the work exemption so should not be counted as part of the capacity cap.”

As such, we will create a number of fenced-off zones with exhibitors spaced out inside, and to have a designated entrance (with some space to wait), flow control, and exit such that up to 30 people only enter a zone at a time and they move from one exhibit to the next such that they do not bunch or crowd.  Each zone would have at least one marshal.  Our past experience is that people attend in family groups, so these would be the natural units to allow to progress from one exhibit to the next.

We will have six zones (five of up to five exhibitors, and one bandstand audience zone which would ’seat 30’ for a 25 min show slot) spread around the park, then we can allow up to 180 people to be ‘circulating’ safely at any one time.  Given this situation, exhibitors should plan to engage a visiting group of upto 6 people for about 5 minutes before the group moves on to the next stand within the zone.  This means a group will complete a zone in about 25 minutes. 

Overall capacity across the day will be about 2,000 people, but in reality we expect the same people will be staying longer.  To control numbers we are issuing time-slot based tickets valid for half-hour periods.

There is, of course, still a chance that we will have to introduce more controls or indeed postpone the event at the last miniute. We do appreciate your flexibility with all of this!